7. End-of-Year True-Up

Overview At the end of each program year, Program Administrators (PAs) must ensure that their reported savings and expenditures align across Quarterly Claims and Monthly Reports. This process, called the "end-of-year true-up," is critical for finalizing data in the CEDARS system.

Key Requirements

1. Monthly Reports: Track program expenditures and savings on a month-to-month basis.

2. Quarterly Claims: Represent the actual expenditures submitted for reimbursement each quarter.

3. Yearly Submission (YR): Monthly Reports and Quarterly Claims include a final year-end submission labeled "YR," allowing for adjustments to ensure alignment.

4. Data Alignment Expectation: By the final submission deadline, savings and expenditures reported in Monthly Reports must match those in Quarterly Claims at the program level.

Timeline & Deadlines

• Finalizing the Yearly Submission (YR): The claim data is considered final when the YR submission is confirmed.

• Potential Deadline Changes: The decision of the Administrative Law Judge (ALJ) may modify the final confirmation deadline in specific years.

Action Items for Program Administrators

• Review all Monthly Reports and Quarterly Claims for consistency.

• Ensure savings and expenditures match at the program level.

• Make any necessary adjustments in the YR submission before the final confirmation date.

• Confirm YR submission in CEDARS by the deadline.

By following these guidelines, PAs can ensure compliance with CEDARS reporting requirements and maintain accurate program financial records.