Participant table – clarify reporting rules

Add additional guidance to the Upload Statewide Claim Data and Claims User Guide pages.

Documentation should clarify that:

• Participant counts are submitted separately at the statewide level.

• Participant data is not allocated across individual Program Administrators.

• The lead Program Administrator is responsible for submitting and maintaining statewide Participant counts.

• Replacement behaviour of the participant table

Proposed guidance Wed 26 August:

To go on the Upload Statewide Claim Data Page

Participant counts need to be reported as part of statewide and local Claims submissions.

Statewide are not allocated across individual Program Administrators. Similar to the Site and Contact data, Participant data remains at the statewide level. The lead Program Administrator for the statewide program is responsible for submitting and maintaining these Participant counts.

Claims user guide

Submitting Participant table data

Participant counts must be submitted in the Participant table for any program that has participants. Some programs may be exempt from this requirement — please see this section in the FAQs below.

Participant counts need to be reported as part of statewide and local claims submissions. Statewide are not allocated across individual Program Administrators. Similar to the Site and Contact data, Participant data remains at the statewide level. The lead Program Administrator for the statewide program is responsible for submitting and maintaining these participant counts.

What happens when you submit Participant data in a program claim?

When you successfully submit new Participant data in a program claim, it replaces previously submitted Participant data associated with that program claim.

This means:

• The latest successful submission becomes the current year-to-date Participant dataset.

• Participant records included in a previous submission, but not included in the latest submission, are removed.

• Each subsequent quarterly submission should include both previously reported participants for that year, and any new participants being reported.

When is Participant data required?

Participant data is required for programs where there are participants.

The following programs are exempt from reporting Participant data:

• Codes & Standards (C&S) programs advocating at the state and federal level.

• Energy Savings Assistance (ESA) programs.

• Programs that have ‘exclude from budget flag’ marked true in their program definition.

• Programs that have “Non-Program” selected for their program implementer.

Participant data provides year-to-date values. In other words, participant counts are shown as a cumulative number that restarts at zero annually.

To add on Where should I input rebates and incentives?

• Resolution E-5350 clarified that incentives and rebates are only funds that buy down or reduce the cost of the measures. Incentives given to other parties, such as distributors or manufacturers, which do not buy down the cost of the measure instead belong in a program’s direct implementation costs.